You can always use Gmail’s mail merge feature instead! Why Gmail Is a Better Mail Merge Tool than Outlook Not an ideal scenario for anyone looking to send out personalized mass emails, right? You’ll need to use separate tools or add-ins to add a personalized subject line or a personalized Outlook mail merge attachment.You’ll need to opt-in for an Office 365 subscription (which starts at $12.50/user per month for business use) or use proprietary versions of the software ($249.99 for one computer) to use Outlook mail merge.Users must toggle between three different applications (Microsoft Word, Excel, and Outlook) to send merged emails.Mail merge functionality isn’t available on the Outlook web app.Here are some disadvantages of performing an Outlook mail merge: However, if there’s one thing that’s clear, it’s that performing mail merges in Outlook isn’t easy. Sure, an Outlook mail merge allows you to send personalized email messages to thousands of recipients. Limitations of Performing Mail Merges in Outlook Your merged emails will now go to each person on your recipient list. Click the Send/Receive All Folders button. Click the Outbox folder from the left-hand menu, and you’ll find the personalized mail merge messages within the folder.ģ. Now all that’s left is to send out those mail merge emails.Ģ. Just use GMass to send mail merge emails in Gmail. It’ll guide you through each of the steps I just mentioned. If you’re a little confused about these steps, you can always use the Step-by-Step Mail Merge Wizard option in Start Mail Merge drop-down list in Word. For example, if you want to select records from rows 30 to 75 in your Excel sheet, add those numbers here. If you don’t want to send emails to all the records in your file, just enter the starting and ending numbers in the From: and To: fields, respectively. Note: A record represents a recipient in your data file. Once you click OK, the mail merge messages will automatically get added to your Outlook Outbox. Type in the message Subject line, choose “ All” for Send records and click OK. From the dialog box that appears, choose the column header containing email addresses for the To: field.Ħ. Click the Finish & Merge button and select Send Email Messages.ĥ. Click the arrows next to Preview Results to toggle between mail merge records and check for any merge field issues.Ĥ. Verify that the mail merge fields are displaying correctly.ģ. Click the Preview Results button under the Mailings tab in Word.Ģ. While your mail merge document is now ready, it’s always important to preview your message to ensure everything looks all right.ġ. Here’s what it’ll look like after inserting the merge field:
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